Top 5 MD-Staff Alternatives Worth Considering in 2025 [Ranked]

In healthcare, credentialing and provider management have become the foundation for how quickly organizations can onboard new providers, get reimbursed by payers, and maintain compliance in a complex, high-stakes industry.

To efficiently do this, healthcare organizations have resorted to using solutions that simplify complex workflows, eliminate bottlenecks, and help them move faster, without sacrificing compliance or accuracy.

MD-Staff is a well-known name in healthcare. The platform offers a suite of tools for automating primary source verification, managing privileges, and tracking enrollments. But as your organization grows or your operational needs evolve, you may find that MD-Staff isn’t the perfect fit for every team.

If you are in need of more hands-on support, faster credentialing timelines, or a system that scales as you do, then it's time to start exploring other options.

In this guide, we’ll explore the top alternatives to MD-Staff, starting with Assured, the leading alternative that combines powerful automation with expert support. 

But before that, let’s take a closer look at the pros and cons of MD-Staff.

What is MD-Staff?

MD-Staff is a cloud-based credentialing and provider management platform built by Applied Statistics & Management (ASM). The platform is designed to help healthcare organizations streamline credentialing, privileging, enrollment, and peer review, all while maintaining compliance and reducing manual work.

The platform is modular, meaning you can pick and choose the solutions that fit your organization’s needs, regardless of whether you’re a small community hospital or a large multi-state health system.

Below is the list of key solutions and features of MD-Staff:

Credentialing

• Automated Primary Source Verifications: The system directly confirms credentials, such as licenses, education, and work history, with the issuing organizations. This eliminates manual verification steps, reduces the risk of errors, and accelerates the credentialing timeline 
• Integration with Aiva for Real-Time Updates: MD-Staff integrates with Aiva, an AI-powered assistant that automates recurring credentialing tasks. For instance, Aiva Cycles handles provider reappointments by initiating workflows, gathering necessary documents, and sending timely notifications
• Scalability and Flexibility: The platform is customizable, which means it can accommodate various credentialing and privileging workflows, ensuring a smooth process regardless of organizational size 
• Enhanced Data Security: MD-Staff prioritizes data protection through encryption and secure data management practices. By automating credentialing processes, it minimizes the risk of human error and unauthorized access
• Comprehensive Reporting and Analytics: MD-Staff offers advanced reporting tools that provide insights into the credentialing process. Organizations can track application statuses, monitor compliance, and identify areas for improvement

Privileging

• Pre-Built Privilege Libraries: MD-Staff comes with an extensive collection of specialty and department-specific privilege forms. These pre-built templates help you get started quickly, especially if you need privileges for general surgery, cardiology, orthopedics, or dozens of other specialties. 
• Provider Applications: This allows providers to submit privilege requests electronically, reducing paperwork and improving accuracy. Providers can log in, access forms tailored to their specialty, and submit applications with all required information in one place
• Provider Directory: The provider directory acts as a centralized hub of privilege information for your entire organization. It gives staff instant access to each provider’s current privileges, credentialing status, and application history
• Real-Time Status Tracking: MD-Staff Privileging provides real-time visibility into privilege requests, approvals, and statuses. This means that your teams can see exactly where each provider stands in the privileging process.

Enrollment

• Single Source of Truth: MD-Staff gives you a clear, centralized home for all enrollment data, so your team knows exactly where to look for the latest information
• Predetermined Templates and Checklists: MD-Staff offers prebuilt templates and checklists tailored for specific payers and contract requirements. These guides help your team prioritize important tasks
• Bulk Add Feature: For high-volume organizations, the bulk add feature lets you add multiple providers to multiple plans at once, cutting down on repetitive data entry and keeping large-scale enrollments moving efficiently

Peer review

• Track Key Performance Indicators (KPIs): The platform helps you track KPIs in real time, giving your team a clearer picture of how each provider is performing, without the need for endless spreadsheets or manual data entry
• Remote Committee Meetings: MD-Staff supports virtual committee meetings, so your peer review process can always continue when everyone’s on different schedules or even in different locations
• Simplified Reviewer Responses: It is designed to make it easy for reviewers to provide feedback. Instead of dealing with manual forms, reviewers can quickly submit their responses and recommendations directly within the platform
• Seamless Connectivity: One of the biggest frustrations with peer review processes is dealing with disconnected systems. MD-Staff solves this by offering seamless integration between peer review and the rest of your credentialing and provider management workflows

Centralized Verification Organization (CVO)

• Centralized Hub: All provider data, credentialing documents, and verification records are in one secure platform, accessible to authorized users across your organization. This not only reduces duplication but also ensures that everyone is working from the same source
• Online Provider Applications: Providers can log in, complete their applications, upload required documents, and check their status in real time, making the entire onboarding process smoother and more efficient
• Ongoing Monitoring: By automatically tracking these compliance factors and sending timely alerts, the platform helps organizations stay ahead of renewals, avoid lapses in coverage, and maintain regulatory readiness at all times

Pros of MD-Staff

• User-friendly interface designed for easy adoption
• Comprehensive suite covering credentialing, privileging, enrollment, and peer review
• Scalable for healthcare organizations of all sizes
• Mobile access and remote-friendly tools
• Solid reputation in the credentialing space, with 40+ years of experience

Cons of MD-Staff

• Learning curve for new users, especially teams new to credentialing software
• Limited customization for highly complex workflows or integrations
• Some users report that certain reports require extra configuration
• The platform may not offer the level of hands-on support some teams need for urgent issues or escalations.

Pricing: Custom pricing based on organizational needs and scale. Only available upon request.

Why look for MD-Staff alternatives?

Even though MD-Staff offers a solid credentialing platform, there are several reasons your organization might consider exploring alternatives:

• Support Needs: If your team prefers more white-glove, high-touch service with dedicated credentialing specialists, MD-Staff’s support model might feel less responsive
  
• Customization & Flexibility: For organizations with complex, multi-entity workflows or non-standard approval chains, MD-Staff may feel a bit rigid
• Reporting & Insights: Some teams need more advanced analytics and export-ready dashboards than MD-Staff offers out of the box
• Scalability: As your provider network grows, you may need a solution that can handle higher volumes, multi-state licensing, or rapid onboarding more efficiently
• Cost vs. Value: If your team feels like you’re paying for features you don’t fully use, or missing key functionality without upgrading, exploring other platforms could offer a better fit.

In summary, if you need faster turnarounds, stronger compliance tools, or a more collaborative support experience, exploring MD-Staff alternatives can help you find a platform that aligns better with your goals.

So, let’s take a look at some of these alternatives.

The 5 best MD-Staff alternatives

1. Assured (the best alternative for MD-Staff)

Assured is a credentialing platform that streamlines provider credentialing, licensing, payor enrollment, and network management. 

The platform is designed for healthcare organizations that want to reduce administrative burdens and accelerate provider onboarding. Unlike traditional systems, Assured combines AI automation with expert support to deliver efficient and compliant solutions.

Below is the list of key solutions and features of Assured:

Licensing

• Multi-State Licensing: Assured facilitates the acquisition of medical licenses across all 50 states, managing the entire process to ensure a 99% success rate in securing licenses
• Automated Renewals: The platform tracks license expiration dates and sends timely reminders, initiating the renewal process 60 days before expiration to ensure continuous practice authorization
• DEA and CSR Support: Assured assists in obtaining and managing DEA and Controlled Substance Registrations, thereby ensuring seamless compliance
• Centralized Document Management: All licensing documents are securely stored in a centralized system, making them readily accessible whenever needed
• Interstate Compact Licenses: The platform simplifies the process of obtaining and managing Interstate Medical Licensure Compact (IMLC) licenses, allowing providers to practice across state lines with ease
  FCVS Setup and Management: Assured handles the setup and management of Federation Credentials Verification Service (FCVS) profiles, reducing verification time by up to 30%
• Responsive Customer Support: With a commitment to industry-best support, Assured offers response times under 24 hours, ensuring prompt assistance
• Broad Professional Coverage: Assured caters to a wide range of healthcare professionals, including physicians, nurses, physician assistants, dentists, psychologists, and more

Credentialing

• Automated Primary Source Verification (PSV): Assured automates PSV by verifying credentials such as education, licensure, board certifications, and employment history directly from primary sources with unmatched accuracy and speed
• NCQA-Certified Compliance: As an NCQA-certified Credentials Verification Organization (CVO), Assured ensures that every application adheres to the highest credentialing standards
• Real-Time Status Tracking: The platform provides real-time tracking and dashboards, offering full visibility into the status of each credentialing application with instant alerts for any required actions
• Cost and Time Efficiency: By automating the credentialing process, Assured reduces credentialing time by 80%, enabling organizations to onboard providers in as little as 2 days

Payor Enrollment

• Comprehensive Payor Coverage: Assured manages enrollment with payors in all 50 states, handling everything from form filling and application submissions to status tracking and re-validation
• Automated Tracking and Monitoring: The platform monitors enrollment status and revalidation dates, providing timely reminders for updates
• Streamlined Provider Roster Management: Assured also consolidates multiple delegated rosters into one unified dataset, ensuring data consistency across all payer relationships
• CAQH Profile Management: With direct API integration, Assured automates CAQH profile updates and attestations, reducing manual data entry by 85%
• PECOS Integration: The platform integrates directly with CMS's PECOS, ensuring 99% accuracy in Medicare enrollments and minimizing delays
• NPI Registry Synchronization: Assured automatically synchronizes with the National Plan and Provider Enumeration System (NPPES) for real-time NPI data verification

Network Management

• Continuous Monitoring: Assured monitors over 2,000 data sources, including state licenses, OIG, DEA, NPDB, and more, to ensure continuous compliance
• Real-Time Compliance Alerts: The platform provides real-time notifications for potential issues, allowing organizations to address compliance risks promptly
• Comprehensive Audits: Assured conducts comprehensive audits of provider networks, identifying potential risks and ensuring audit readiness
• Secure Document Storage: All network data, compliance records, and reports are stored securely in one organized location, facilitating easy access and management

Pricing: Custom pricing based on organizational needs and scale. Only available upon request. However, you can book a free demo here.

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2. Modio Health

Modio Health is a cloud-based credentialing and license management platform built specifically for healthcare organizations. Their core product, OneView, brings all your provider data (licenses, certifications, renewals, verifications, and compliance requirements) into one secure, centralized dashboard. 

If you’re running a small private practice or managing a multi-state health system, Modio can help you track it all in real time and stay ahead of expirations, renewals, and compliance deadlines.

List of key solutions

• Automated Credentialing: OneView streamlines the credentialing process by automating tasks, reducing manual data entry, and ensuring timely updates
• License Oversight: The platform provides real-time tracking of provider licenses and certifications, alerting teams to upcoming expirations and ensuring continuous compliance
• Verification Services: Modio Health offers primary source verification, ensuring that all credentials are authentic and up-to-date
• Compliance Monitoring: With real-time reporting and alerts, organizations can proactively manage compliance requirements and avoid potential lapses
• Expiration Management: The system notifies users ahead of expiration deadlines, allowing ample time for renewals and preventing disruptions in provider services
• Custom Workflows: Organizations can customize workflows to fit their specific processes, improving efficiency and adaptability

Key features of Modio Health

• Advanced Reporting: Generates customized reports to meet organizational needs, facilitating informed decision-making
• Secure Document Storage: Safely stores and accesses provider documents from any location, ensuring data security and accessibility
• CME Monitoring: Tracks Continuing Medical Education credits and associated documentation, ensuring providers meet ongoing education requirements
• Process Tracking: Monitors various processes such as payor enrollment, license renewals, and recredentialing, providing visibility into workflow statuses
• Real-Time Compliance Alerts: Receives immediate notifications regarding compliance issues, enabling swift action to maintain standards
• Auto-filled Forms: Simplifies documentation by sending pre-populated forms for electronic signatures, reducing administrative burden

Pros of Modio Health

• Intuitive design that makes it easy for staff to navigate and adopt the platform
• Offers a wide range of features addressing various aspects of credentialing and compliance
• Suitable for organizations of various sizes, from small practices to large health systems
• Improves coordination between administrative staff and providers through centralized information access

Cons of Modio Health

• Reports suggest that the platform may have constraints when integrating with certain third-party systems or electronic health records
• While they offer custom workflows, there are still limitations in tailoring certain features to highly specific organizational needs

Pricing: Custom pricing based on organizational needs and scale. Only available upon request, but a free demo is available.

3. ClinicMind

ClinicMind is a platform that offers an integrated solution for managing credentialing, billing, EHR, and compliance. Designed with flexibility in mind, the platform tools cater to a wide range of healthcare practices, from mental health clinics and chiropractic offices to multi-site organizations. 

List of solutions

• Enterprise EHR: The platform’s Electronic Health Record system reduces documentation time by up to 75%. It also contains mobile patient portals and customizable macros
• Mental Health EHR: Provides specialized tools designed to support mental health practices, including therapy notes and treatment planning 
• Bulletproof Chiropractic EMR: Provides an EMR system tailored for chiropractic practices, offering features to improve compliance and patient care
• EHR Pricing: ClinicMind offers different pricing plans based on practice needs and size, although specific pricing details require direct consultation

Key features of ClinicMind

• Credentialing Management: Simplifies credential management, ensures compliance, and provides a centralized platform for managing credentialing processes, with built-in alerts for expirations
• Revenue Cycle Management: Offers fully integrated Revenue Cycle Management (RCM) services, including a Straight Through Billing (STB) process supported by a comprehensive multi-tenant single-instance architecture
• Compliance Tracking: The platform includes features designed to track team performance, compliance, and productivity, helping staff stay aligned and efficient
• Patient Engagement: The portal allows patients to update demographics, complete medical questionnaires, review and sign consent documents electronically, and communicate securely with healthcare providers
• Customizable Workflows: The platform combines customizable documentation, integrated task management, and automated marketing tools to streamline operations and support practice growth

Pros of ClinicMind

• Offers customizable templates, macros, and task sets tailored to specific specialties and workflows
• Provides secure, cloud-based access to patient information from any location with internet connectivity
• Features the CredEdge mobile app for streamlined physician credentialing processes
• Includes the MyClinicMind patient portal for enhanced communication and engagement

Cons of ClinicMind

• Some users have reported that the platform can be complicated to use, particularly for smaller practices, and that support resources may be confusing
• Some users have noted that customer support can be slow to respond and resolve issues
• The platform does not seamlessly integrate with other essential healthcare software, leading to potential workflow disruptions

Pricing: Custom pricing based on organizational needs and scale. Only available upon request.

4. PROCARE RCM

ProCare RCM is a healthcare revenue cycle management company that offers a comprehensive suite of services designed to streamline administrative processes for healthcare providers. Their services include credentialing, contracting, medical billing, coding, and telehealth support.

List of solutions

• Medical Billing: Provides end-to-end medical billing services, including submitting claims and following up with insurance companies. This reduces errors and improves cash flow for healthcare practices
• Credentialing & Contracting: Manages the entire credentialing process, including primary source verifications, to expedite provider enrollment with Medicare, Medicaid, and commercial payers
• Medical Coding: Offers expert coding services used for treatments, ensuring that all medicall procedures align with current regulations, minimizing claim denials and optimizing revenue
• Real-Time Eligibility Verification: To prevent claim rejections due to patient ineligibility, ProCare RCM offers real-time eligibility verification services. This ensures that providers have up-to-date information on patient coverage before services are rendered
• End-to-End RCM Services: Delivers comprehensive revenue cycle management solutions, including patient registration and final payment collection

Key features of PROCARE RCM

• NPI Registration: Assists providers in obtaining their National Provider Identifier (NPI), a major step for participating in various healthcare programs and billing processes
• CAQH Profile Setup: They handle the setup and maintenance of the Council for Affordable Quality Healthcare (CAQH) profiles, which are essential for provider credentialing with multiple insurance companies
• Electronic Payments Setup: Facilitates the enrollment in Electronic Funds Transfer (EFT) and Electronic Remittance Advice (ERA), enabling faster and more efficient payment processes
• Insurance Credentialing: Their team manages the entire insurance credentialing process, ensuring that providers are properly enrolled with selected insurance companies

Pros of PROCARE RCM

• Offers a wide range of services beyond credentialing, including billing, coding, and telehealth support
• Aims for quick turnaround times in credentialing and billing processes
• Provides 24/7/365 support to address client needs promptly

Cons of PROCARE RCM

• It does not offer the same level of customization as some specialized credentialing software platforms
• Although suitable for many practices, larger organizations might require more comprehensive solutions tailored to complex structures

Pricing: Custom pricing based on organizational needs and scale. Only available upon request.

5. QGenda

QGenda is a healthcare-specific workforce management platform that unifies credentialing, scheduling, on-call management, time and attendance, clinical capacity management, and workforce analytics into a single system. 

List of solutions

• Workforce Scheduling: Automates staff scheduling across physicians, nurses, and departments, thereby reducing scheduling conflicts and improving staff satisfaction 
• Time and Attendance: Tracks staff time, attendance, and hours worked, which eliminates the need for manual timesheets and payroll errors
• Credentialing: Automates the entire credentialing process, from primary source verifications to renewals and compliance checks, ensuring compliance with NCQA, TJC, and CMS standards
• On-Call Management:  Centralizes on-call schedules for all employed and affiliated providers, improving care response times and reducing communication breakdowns
• Clinical Capacity Management: Aligns provider schedules, room assignments, and patient encounters, enabling automatic release of rooms when provider schedules change
• Workforce Analytics: Aggregates workforce data from across the enterprise to guide better decision-making and proactive planning
• Integrations: Offers Single Sign-On and integrations with calendars (such as Apple, Google, and Outlook), clinical trial endpoint technology, clinical documentation, medical billing, and more

Key features of QGenda

• Automated Scheduling: Uses predictive technology and dynamic staffing to reduce labor costs while ensuring adequate coverage
• Resource Management: Provides a centralized view of staff availability, skills, and assignments across departments. This helps leaders deploy the right resources where they’re needed most, reducing understaffing or overstaffing risks
• Absence Management: Simplifies leave management by tracking time-off requests, approvals, and absences while aligning with schedules and pay rules
• Mobile Access: Increases flexibility for staff by allowing providers and staff to view schedules, request time off, swap shifts, and access information from any device

Pros of QGenda

• Automates primary source verifications and ongoing monitoring, ensuring provider records stay current and minimizing compliance risks
• Combines multiple workforce management solutions into a single system, thereby reducing the need for different tools
• Provides advanced automations and configurable workflows that streamline processes, allowing staff to manage credentialing for more providers in less time

Cons of QGenda

• Users may need training to fully use the platform's capabilities
• The extensive functionality may come with higher costs compared to more specialized solutions
• Comprehensive features may require significant time and resources to implement effectively

Pricing: Custom pricing based on organizational needs and scale. Only available upon request. However, you can book a free demo here.

Choosing the right MD-Staff alternative

When it comes to choosing the right credentialing solution, it’s not just about comparing feature lists or checking off boxes. It’s about finding a platform that fits your organization’s specific needs, one that works with your existing workflows, supports your growth, and helps your team get things done efficiently.

If you’re exploring alternatives to MD-Staff, here are a few important questions to ask yourself:

1. How much hands-on support do we need?

Some platforms are more self-service, giving you the tools but expecting your team to drive the process. Others offer more dedicated support, like having a credentialing partner in your corner, managing tasks, and guiding you through the complexities.

2. What’s our growth plan?

Are you expanding into new states? Scaling a multi-specialty provider network? You’ll want a solution that can handle increased complexity without slowing down your onboarding and operations.

3. How important is compliance to you?

If your organization needs to meet strict standards like NCQA, URAC, or The Joint Commission, make sure the platform has strong compliance features, like automated monitoring, real-time alerts, and solid reporting for audits.

4. Integration supported?

Look for a platform that integrates well with your EHR, HRIS, billing, and other tools.

5. What’s the real cost?

Consider the time and effort needed for setup, the learning curve for your team, and how much hands-on work will still fall on your plate.

When you weigh all these factors, Assured stands out as the alternative that checks the right boxes, especially for growing healthcare teams. With Assured, you get dedicated support, faster credentialing timelines, and clear, consistent communication, so you can focus on what really matters: delivering quality care.

Why Assured Stands Above Other Alternatives

Although MD-Staff is a modern credentialing and enrollment platform, many healthcare organizations are choosing Assured for its more service-focused approach, broader features, and greater transparency in operations.

Here’s why Assured stands out as a stronger, more flexible alternative to MD-Staff:

1. A complete provider network solution

Assured goes beyond basic credentialing and payer enrollment. It’s a full-service provider network platform that also covers multi-state licensing, continuous compliance monitoring, and network management. This means your team can manage all aspects of provider operations from one unified system.

2. Dedicated credentialing experts

Unlike platforms that rely heavily on automation, Assured pairs your team with dedicated credentialing specialists who handle form submissions, status updates, and communication with payers. It’s a hands-on approach that takes the weight off your internal team.

3. Real-time dashboards for full visibility

Assured offers transparent dashboards that show exactly where each provider stands in the credentialing, licensing, and enrollment process. You get instant alerts and clear status updates.

4. Comprehensive licensing support

MD-Staff does not offer licensing support, but Assured manages complex licensing tasks across all 50 states. With a 99% success rate, they make one of the most challenging parts of onboarding simple and efficient.

5. Proactive compliance monitoring

Assured monitors provider data across more than 2,000 sources and sends real-time alerts for license expirations, sanctions, and exclusions. This continuous monitoring keeps your team ahead of compliance risks.

6. Designed to grow with you

While all platforms aim for efficiency, Assured is built for organizations that are scaling quickly, like MSOs, telehealth providers, and multi-state healthcare networks. From advanced payer roster management to audit-ready document control, Assured is a long-term partner, not just a quick-fix tool.

In summary, if you’re looking for a solution that combines advanced technology with real hands-on support, Assured is the clear choice. It’s designed to help growing healthcare organizations streamline operations, stay compliant, and scale with confidence.

The Assured advantage: ROI comparison

Below are other ways Assured compares to MD-Staff and other credentialing platforms.

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Take the next step

While MD-Staff is a well-established option, alternatives like Assured, QGenda, ProCareRCM, ClinicMind, and Modio Health offer different strengths that might better align with your goals.

Each of these platforms can help your team streamline credentialing, stay compliant, and onboard providers more efficiently, but the best solution is the one that fits your workflows.

The key is to find a partner, not just a platform.

So, what’s your next step?

Start by taking a close look at your current credentialing pain points. What’s slowing you down? What’s falling through the cracks? Then, explore these alternatives, schedule demos, and ask the hard questions.

You can get started by booking a demo with Assured.